Have you ever been in a boring meeting? Have you ever run one? One where people were struggling to stay awake? Maybe you’ve pretended to receive a call just so you could go in the hallway and breath? There are certain things needed to make a meeting successful.
I loathe meetings. Especially ones where I am sitting for long periods of time. I lose focus, especially on long winded people. As a leader I need to be conscious of my appearance in these meetings. My body language conveys certain messages.
I also need to make sure that when I run meetings they;
1. Start on time. – You want to start off on the right foot. Starting on time sets the tone.
2. Have an agenda with established deliverables. – It’s good for people to physically visualize the itinerary. Keep it simple.
3. Stay on topic. – Don’t get caught up in talking about vacations or the latest news story. This interaction, when limited, can be critical to team building. Too much can be a hinderance to solving issues.
4. Remove distractions. – Just like the movies, silence cell phones. In fact, if the meeting is critical, you can have your team place them in an e-box at the beginning of the meeting. You need an engaged team.
5. Finish on time. – People have stuff to do.
It’s not rocket science. It’s a way to ensure leaders don’t waste the most precious resource.